Learn How to Add Bates Stamp to Adobe PDF – Some Proven Methods

Steven Hodgin | November 21st, 2018 | PDF, Tips

“I work in a reputed business organization. In our work, we always have to be very careful about legal compliance. A few days ago, I got assigned to make some PDF files and add proper Bates stamping to PDF files. Though I have created the PDF files with necessary information, Bates stamping is stopping me from submitting the files. I have never worked on Bates stamping and do not how to do it. Can anyone tell me how to add Bates stamp to PDF file? Any method will be highly appreciated.”

PDF files have earned our trust due to its security measures and many other features. Thus, it has also become the most dependable and trustworthy file format for legal documentation. However, PDFs that are supposed to be used for legal purpose require Bates stamping in them. If you do not know how to apply stamp to multiple PDFs, you will not be able to make any legally admissible PDF files. Since the method of adding Bates stamping is yet to become commonplace, this post will address this. Read on to know how to add Bates stamping in PDF files.

Reasons to Add Sequential Numbers to PDF

Bates stamping is a technique used to index PDF files so that the documents can be effortlessly identified and retrieved. Usually, it is mostly used in legal, medical and business sectors. Now, multiple Bates stamping sequences can be used in a single document (in multiple documents as well.) The latest technology of it allows adding zero before the digit and sequentially numbering across multiple PDF files. It may also include text in necessary cases. For all these facilities, this technology is being adopted by more and more people.

Different Techniques to Add Bates Stamp to PDF Docs

In order to add sequential numbers to PDF, various methods can be implemented. Now we will check out two methods:

Method 1: Use One-Stop Solution to Apply Bates Stamping

When it comes to add bates stamp to Adobe PDF file, PDF Page Numbering Software is the most trusted solution. This software lets users apply stamp to multiple PDFs of their choice through some simple steps. Using this application, users can determine the position of Bates number on the page as well as the font color and size of it. After adding Bates stamp, users can also print the PDF files. The option to add prefix and suffix in the Bates stamp is also present in this tool.

Method 2: Add Bates Stamp to PDF with Manual Method

Follow the instructional guide to add sequential numbers to PDF documents manually:

  • Users need to Adobe Acrobat Pro by which they have to open the file that requires processing.
  • Navigate to the Menu bar Adobe Acrobat and select Tools. Choose Pages to open pages sub-menu. From there, choose Header & Footer>> Add Header and Footer.
  • Select any font from “Font Name” drop-down menu as per your choice.
  • Then, choose Bates numbering font size from “Font Size” drop-down list.
  • In “header and footer text box”, click on the corresponding position where you wish to include Bates stamping/ number.
  • Click on “Insert Page Number” button to start inserting the stamps into the PDF document.
  • The preview of Bates numbers formatting will be displayed to you. If there are no changes to make, click OK to add Bates numbers in PDF.

Why Choose the Tool Over the Manual Method

In case you are confused about which technique to choose, here is the comparison between the two methods we have already mentioned in the blog.

  • Length of Procedure: When it comes to the time taken by these methods, the software is the winner. The manual method takes much longer than the automated tool.
  • Encrypted PDF File: The manual method is not able to add bates stamp to PDF which is encrypted or password-protected. On the other hand, the software can also process encrypted PDFs.
  • Compulsory Adobe Installation: Adobe Acrobat installation is a must for the manual process. But the application is a standalone tool that does not need Adobe.


Without adding sequential numbers to PDF reports it does not have credibility in the court of law. Therefore, adding Bates stamping is an essential stage of PDF file management, especially for legal purposes. Here, we have described two different solutions add bates stamp to PDF document. Though users are free to choose any of the options mentioned above, the software does the work more efficiently. That is why this process is applied by the experts worldwide.